LegalTop 0.1% Talent, Matched to Your Practice

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Legal Research & Case Analysis

Our virtual paralegals use Westlaw, LexisNexis, Fastcase, and Casetext to pull case law, shepardize citations, and prepare research memos. Whether it's a federal circuit split, state-specific statutory interpretation, or an administrative regulatory issue, your VA delivers structured, attorney-ready briefs, not raw search results.

Case File Management & Docketing

From opening matters in Clio or MyCase to maintaining digital case files, organizing discovery documents, and tracking statute-of-limitations deadlines in your court calendar, your VA keeps your docket clean and nothing falls through the cracks. Includes Bates numbering, exhibit organization, and deposition scheduling.

Client Intake & Communication

First impressions convert prospects. Your virtual legal assistant manages initial intake calls, completes conflict-of-interest checks, sends engagement letters, and keeps clients informed via email and Lawmatics or Intaker, all under attorney supervision. Never lose a lead to a voicemail again.

Time Entry & Legal Billing
Virtual Paralegal Services
Court Calendar & Deadline Management

Who Should Hire a VA for Their Legal Practice?

Solo Practitioners & Small FirmsHire a virtual assistant for legal work and reclaim 20+ hours weekly.
Mid-Size Litigation FirmsPartners at litigation and transactional firms hire Wishup VAs to scale paralegal-level support without getting a full-time hire.
Corporate CounselGeneral counsel teams at mid-size companies use Wishup to manage contract intake, NDA tracking, vendor agreements, and compliance calendars.

Who Should Hire a VA for Their Legal Practice?

✓
Solo Practitioners & Small Firms
✓
Mid-Size Litigation Firms
✓
Corporate Counsel

What Legal Professionals Say

Legal Tools We Work In Every Day

Your VA arrives fluent in the software your firm already uses

Clio Manage

Clio Manage

Manage matters, time entries and client billing

MyCase

MyCase

Track cases, documents and client communication

PracticePanther

PracticePanther

Handle client intake, tasks, calendars and invoicing

Smokeball

Smokeball

Automate legal forms and capture billable time

NetDocuments

NetDocuments

Store and retrieve firm documents securely in the cloud

iManage

iManage

Keep matter documents and emails organized in one place

Westlaw

Westlaw

Pull case law, statutes and citations for research

LexisNexis

LexisNexis

Research precedents, regulations and secondary sources

Fastcase

Fastcase

Run quick case law and statute searches

Casetext

Casetext

Find relevant cases and verify citations faster

QuickBooks

QuickBooks

Keep trust and operating accounts clean and separate

LawPay

LawPay

Collect client payments into trust or operating accounts

Why Attorneys Choose Wishup Over the Rest

Best choice
Freelance Platforms
Wishup
Other Companies
Onboarding Speed & Availability
Up to 3 weeks (waitlist)
60 minutes (always available)
1 to 2 weeks (waitlist)
Talent Quality & Training
Unclear (No training)
0.1% (Pre-vetted & Pre-trained)
1% (Pre-vetted Only)
Trained in AI/No-Code Tools
❗Limited
120+
❗Limited
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
❌ No
Free Business Tools (Worth $500)
❌ No
Dedicated Account Manager & Knowledge Transfer
❌ No
Yes
❌ No
Replacement & Money-Back
❌ No
Yes
❌ No

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh
Niels Van De Bergh
Growth Consultant - Growth-Mechanics

What Changed When the Admin Stopped

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott
Andrew McDermott
Founder - Convia Media

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman
Jason Gorman
Founder and Managing Partner - Jackrabbit LX

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw
Marvin Gouw
Co-Founder - Cubit

Everything You Need to Know About Hiring a Legal Virtual Assistant

Why Hire a Legal VA Over a General VA

A general VA can manage an inbox and a calendar. A law firm runs on deadlines that can't slip, software built for legal work, and client information that has to stay protected. That's the gap a legal VA closes.

AreaGeneral VALegal VA
DeadlinesTreats a court deadline like any other calendar entry, with one reminder the day beforeKeeps a master docket with staged reminders for discovery cutoffs, motion deadlines and trial prep
SoftwareHas never opened Clio or MyCase, so your team spends the first month teaching the softwareAlready works in Clio, MyCase, PracticePanther and Smokeball, so matters and files stay current from week one
ResearchCan run a web search but does not know Westlaw or Lexis+, or how to check that a citation still holdsResearches case law in Westlaw and Lexis+, checks citations and hands your attorneys a memo to review
BillingLogs time loosely, and vague entries get written down or questioned on the invoiceEnters time as the work happens and prepares LEDES invoices, so billable hours get captured and billed
DocumentsLays out documents so they look tidy, not so they meet your local court rulesDrafts and formats demand letters, discovery requests and motions to local court rules, ready for attorney review
ConfidentialityHandles client details like ordinary office email, without knowing what must stay privateWorks under a signed NDA and sends anything that needs legal judgment to an attorney

Running a law firm means managing client relationships, case deadlines, billable hours, and a constant stream of administrative work. Most attorneys didn't go to law school to spend their days formatting documents, scheduling depositions, or chasing unpaid invoices. A virtual assistant for legal professionals handles that operational layer so you can stay focused on the actual practice of law. At Wishup, we match law firms, solo practitioners, and legal departments with pre-vetted virtual assistants who understand the pace and precision legal work demands. Whether you need a legal research virtual assistant to support case preparation or a law firm client intake virtual assistant to manage new client onboarding, our VAs are up and running within days. You can also bring in a legal billing virtual assistant to handle time entry, invoicing, and AR follow-up from day one.

Why Law Firms Are Moving to Virtual Assistants

Client expectations are rising, court dockets are full, and overhead costs keep going up. Hiring in-house staff means payroll taxes, benefits, office space, and training that add up quickly.

A virtual assistant is a leaner option. You get skilled, dedicated support at a fraction of the cost of a full-time employee, with no long-term commitments, no equipment to provide, and no HR overhead. For a full picture of how to find the right fit, this guide on hiring a VA for law firms walks through what to look for and what to avoid.

How a Virtual Assistant Supports Your Legal Practice

1. Legal Research Virtual Assistant

  • Conducting case law and statute research using platforms like Westlaw, LexisNexis, or Casetext
  • Summarising rulings, precedents, and legal opinions
  • Compiling research memos for attorney review
  • Tracking regulatory changes relevant to your practice area
  • Organising citations and supporting documentation for briefs

2. Law Firm Client Intake Virtual Assistant

  • Responding to inbound calls, emails, and web inquiries
  • Conducting initial client interviews and gathering case details
  • Performing conflict-of-interest checks
  • Scheduling consultations with attorneys
  • Entering client information into your CRM or case management system
  • Sending follow-up communications and engagement letters

3. Administrative and Document Support

  • Drafting, formatting, and proofreading legal documents. A legal document preparation VA can manage this end-to-end — handling pleadings, contracts, and client intake forms so your team stays focused on case strategy.
  • Managing calendars and scheduling court dates, depositions, and meetings
  • Organising case files and managing digital documents. For firms with large case volumes, a VA can also organise client documents faster by building folder structures and naming conventions that the whole team can follow
  • Handling email correspondence and triaging priority messages
  • Preparing presentations for client meetings or court

4. Billing and Financial Administration

  • Preparing and sending client invoices
  • Tracking billable hours and expenses
  • Following up on outstanding payments
  • Managing accounts payable and bookkeeping tasks

5. Marketing and Online Presence

  • Managing social media accounts and posting updates
  • Updating website content and blog posts
  • Sending newsletters to clients and referral sources
  • Managing online reviews and reputation monitoring

Tasks You Can Delegate to a Wishup Legal VA

Task CategoryExamples
Legal ResearchCase law lookup, statute tracking, citation checks, research memos
Client IntakeLead response, conflict checks, consultation scheduling, CRM updates
Document ManagementDrafting, formatting, proofreading, e-filing preparation
Calendar ManagementCourt dates, deposition scheduling, deadline reminders
Billing SupportInvoicing, expense tracking, payment follow-ups
CommunicationEmail management, client follow-ups, call screening. A VA handling this layer can also take over case follow-up and scheduling so nothing slips between appointments
MarketingSocial media, blog updates, newsletter campaigns
Data EntryCase management software updates and document indexing

What a Legal VA Can and Can't Do

Your legal VA takes the support work off your attorneys. The legal judgment, the advice and the sign-off stay with your firm. Every Wishup VA works under a signed NDA, your firm decides which systems and files they can open, and research and drafts go to an attorney for review before they are used.

Your legal VA handlesStays with your attorneys
Case law research and research memos for attorney reviewGiving legal advice to clients
First drafts of letters, discovery requests and agreementsRepresenting clients or appearing in court
Docket calendars, deadline reminders and deposition schedulingSigning or submitting court filings
Client intake calls, engagement letters and conflict checksDeciding case strategy or whether to take a matter
Time entry, invoices and follow-up on unpaid accountsFinal review and approval of every document
Preparing and organizing court filings up to the point of submissionSetting fees and agreeing terms with clients

What It Costs: In-House Paralegal vs Wishup

An in-house hire costs more than the salary. In-house figures are average US paralegal salaries before benefits, office space and training.

Cost factorIn-house paralegalWishup legal VA
Monthly costAbout $4,800 to $6,000 ($58,000 to $72,000 a year)From $1,299 part-time, $1,999 full-time
Benefits and payroll taxesExtra, on top of salaryNone
Office space and equipmentYou provide bothNot needed
Time to get startedWeeks of recruiting and interviewsOnboard in 60 minutes
VettingYou screen every applicantPre-vetted, top 0.1% of applicants
If it isn't the right fitStart the hiring process againQuick replacement

How to Hire a Legal VA from Wishup

Three steps, and your legal VA is working inside your practice.

  1. Tell us about your practice: share your practice area, the software you use, and the work you want off your plate.
  2. Meet your shortlisted VAs: interview pre-vetted assistants with law firm experience and choose the one that fits.
  3. Start onboarding: your VA gets set up in your systems and starts on research, docketing, intake or billing.

Why Choose Wishup for Your Legal Virtual Assistant

  • Rigorous vetting: Wishup VAs come from the top 0.1% of applicants.
  • Fast matching: Get matched with a qualified VA within 24 hours.
  • Risk-free trial: Test the setup before committing long-term.
  • Free replacement guarantee: Replacement at no additional cost if something does not work.
  • Dedicated account management: A success manager keeps things aligned with your workflow.
  • Confidentiality and data security: VAs handle sensitive legal information under strict NDA.

Who Can Benefit from a Legal Virtual Assistant?

  • Solo practitioners juggling client work and business operations
  • Small to mid-sized law firms looking to grow without expanding headcount
  • Personal injury, family law, immigration, real estate, and corporate law practices
  • In-house legal departments managing high volumes of documentation
  • Attorneys preparing for trial who need extra research and organisational support

Practice areas we support: personal injury, family law, immigration, corporate and M&A, real estate, criminal defense, estate planning and probate, employment law, and intellectual property.

Frequently Asked Questions About Legal Virtual Assistants

A virtual legal assistant handles administrative and research tasks for attorneys and law firms: client intake, case file management, legal research, court calendar management, billing and time entry, and document drafting.

Wishup legal VAs cost significantly less than a full-time paralegal (average $58,000–$72,000/year in the U.S., plus benefits, office space, and training). Wishup plans start at US $1299/month with no overhead costs.

Yes. Wishup's legal bookkeeping VAs are specifically trained on IOLTA trust account management, three-way reconciliation, retainer disbursements, and state bar reporting requirements.

We support personal injury, family law, immigration, corporate/M&A, real estate, criminal defense, estate planning & probate, employment law, IP, and more. We match you with a VA who has specific experience in your practice area, not a generalist.

Your VA can prepare, format, and organize court filings per local court rules, manage ECF/PACER accounts, and coordinate filing logistics. The actual submission must be authorized by a licensed attorney or authorized filer per your jurisdiction's rules, your VA handles everything up to that point.

Absolutely. You can hire a legal bookkeeper as a standalone service. Our bookkeeping VAs specialize in QuickBooks for law firms, LawPay reconciliation, IOLTA compliance, and monthly reporting, independent of any VA admin services.