Lead and CRM Management
- Send proposals and follow up on open opportunities
- Log and track new leads inside Buildertrend CRM
- Manage the lead pipeline and flag stale opportunities
- Update contact records and communication history
Hire a
Buildertrend Virtual Assistant
Get a trained VA who manages your leads, proposals, change orders, and client communication inside Buildertrend so you can focus on building.
From First Lead to Final Closeout, A VA Manages It All
Project and Schedule Management
- Build and update project schedules in Buildertrend
- Log daily reports, to-dos, and punch lists
- Track change orders and route for digital signature
- Keep the client portal updated with progress and documents
Financial Admin
- Update budgets and track committed costs
- Pull job costing reports and flag budget variances
- Reconcile subcontractor invoices and purchase orders
- Manage selections pricing and allowance tracking
Client Communication and Admin
- Manage client messages through the Buildertrend portal
- Send selection requests and follow up on approvals
- Coordinate subcontractor schedules and document requests
- Maintain project files, photos, and document libraries
Why Hiring from Wishup Makes Complete Business Sense
Buildertrend-Trained - Eight weeks of training before placement, including Buildertrend workflows, CRM management, scheduling, financial tracking, and client communication.
Stringent Vettting - 1 in 1,000 gets through our six hiring stages: aptitude, written English, task assessment, personality fit, references, and leadership interview.
AI-Savvy - Your VA does not just manage Procore. They build automations, set up reporting workflows, and use AI tools to cut the admin time your team is currently eating.
Stays for the Long Run - Average VA tenure at Wishup is 3.7 years. Your Procore templates, your project structure, your preferences - all stay with one person.
One Contact, Always - Dedicated VA plus one Wishup point of contact. When something needs to move fast, one message does it.
Wrong Fit? We Fix It. Free - Interview before anyone starts. Free replacement if it does not work out.
When the Paperwork Stops Being Your Problem
Why Wishup is the Smarter Choice
Best choice
Freelance Platforms
Wishup
Other VA Companies
VA Onboarding Speed & Availability
Up to 3 weeks (waitlist)
60 minutes (always available)
1 to 2 weeks (waitlist)
Talent Quality & Training
Unclear (No training)
0.1% (Pre-vetted & Pre-trained in 120+ nocode/AI tools)
1% (Pre-vetted only)
VA Interview Success
No success data
90%+ pass rate
No interviews
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
No
Free Business Tools (Worth $500)
No
Dedicated Account Manager & VA Knowledge Transfer
No
Yes
No
What Good Admin Looks Like for a Home Builder
Not only has my VA lightened the workload, but she always tries to bring new ideas to help improve the workflow.
Ilana Kanovsky
Owner and Director - Team 4 Kids
It is more affordable than I thought and the help she provides on a daily basis is incredible!
Lance Rodela
Founder & CEO - Shift Health Inc. (Y Combinator S19)
Since partnering with Wishup, we've experienced a significant improvement in our overall efficiency. Our VA has freed up our time to focus on providing our clients with the best possible care.
Dr. Aleksandra Gajer
Founder - The Gajer Practice
I lean on my VA as my right hand to own a number of different systems and administrative functions throughout our whole company that I'm responsible for.
John Tiso
Director of Client Services - JMT Consulting Group
I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.
Niels Van De Bergh
Growth Consultant - Growth-Mechanics
I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.
Andrew McDermott
Founder - Convia Media
Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week.
Jason Gorman
Founder and Managing Partner - Jackrabbit LX
Using Wishup for VAs has been a really great business decision for SendX and would strongly recommend them.
Mayank Agarwal
Co-Founder - SendX Inc.
Professional, trustworthy, and competent is how I would describe Virtual Assistants at Wishup.
Pranay Gupta
Co-Founder - 91Springboards
Frequently Asked Questions
Yes. Your VA logs new leads, tracks opportunities through the pipeline, sends proposals, and follows up on open bids. If a lead goes cold, your VA flags it before it disappears.
Yes. Selection requests, progress updates, document sharing, and message responses — all managed through the client portal so your clients stay informed without it taking up your time.
Yes. Your VA creates change orders, routes them for digital signature, tracks approvals, and updates the budget once signed.
Your VA updates budget line items, tracks committed costs, reconciles invoices against purchase orders, and pulls job cost reports so you know where every project stands financially before it becomes a problem.
One full-time VA handles admin across two to four active residential projects comfortably. For higher volumes or more complex commercial work, a second VA with a defined scope is an option.
They are trained on residential construction admin workflows before placement. Buildertrend-specific navigation is typically picked up within the first week.
Yes, matched to your time zone and working hours.
On-site work, client meetings, design decisions, contract negotiations, or anything requiring a contractor license or physical presence on a job site.